Administrative Assistant for Inclusion Powell River Society

Details

How To Apply

Position:Administrative Assistant
Employer:Inclusion Powell River Society
Sector:Social Assistance
Posted:2021-Jan-07
Closing Date:2021-Jan-21
Salary or Wage:$20.00 per hour
Full or Part Time:Full Time
Location:Powell River, BC
Start Date:ASAP
Email:apply@inclusionpr.ca

Requirements

- Driver’s licence and vehicle required.
- Completion of grade 12
- A recognized one (1) year administrative assistant training along with one (1) year related office management and/or secretarial experience
- Comprehensive training in microcomputer data management related to all aspects of office operations, general office duties, filing and administrative procedures, data and resource organization, document report preparation and layout, word processing, spreadsheet, data base and other software applications
- Demonstrated ability to use e-mail, and a range of software applications proficiently and independently
- Demonstrated ability to type 70 words per minute
- Ability to work under pressure and meet deadlines
- Ability to organize work and carry out the duties of the position with independence
- Ability to operate telephone office messaging and other office equipment
- Superior oral, interpersonal and written communication skills
- Demonstrated pleasant and positive demeanour
- Ability to participate as a member of a team
- Ability to provide support to staff in project development
- Ability to organize, implement and complete project work and assist in presentations
- Ability to compose brief memos and letters
- Excellent editing skills, including accurate grammar and spelling editing
- Ability to prioritize and balance multiple deadlines
- Ability to adapt to multiple office sites
- Ability to take dictation and meeting minutes

Duties and Responsibilities

Under the supervision of the Program Manager(s), some of the Administrative Assistant responsibilities include:

- Acts as a receptionist; ensuring a positive welcome and responsiveness as the first contact for individuals arriving at the Program Office
- Handles all general inquiries by phone, email or in-person and routes to the appropriate program or staff person
- Sorts and distributes incoming mail including mail received by facsimile
- E-mail to the organization
- Prepares outgoing mail
- Maintains mailing lists, phone lists, databases and other related material
- Takes the lead in ensuring relevant information is posted and available for staff, INCLUSION POWELL RIVER membership and the general public using the web-based systems in place (Sharevision Announcements, Whatís New and Interesting on the Public Website, Events Calendar on the public website, Facebook Page, Twitter) and hard copy information is circulated as required
- Provides word processing support with regard to correspondence, reports, agendas, and minute taking for various committees and forms as requested
- Orders office supplies and program equipment within the budget
- Coordinates facility, room bookings and events
- Organizes agency functions, events, training and meetings as required, tracks attendance, books catering, entertainment, equipment, facilitators
- Uses a full range of computer software applications to design and work with spreadsheets, database and other data management systems to enter data, generate reports and track a range of information

Additional Details

Requirements for ongoing employment:
- Criminal Record Check renewed every 5 years
- TB Test
- Use of a safe, well-maintained personal vehicle is required
- Annual Driverís Abstract

Hours of work: 830 - 1630, Monday - Friday


WorkBC Powell River Job Posting: 15829


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